Workplace Coordinator - 3months Fixed term contract
This position is responsible for coordinating daily facility operations and maintenance and to help ensure that this site is compliant with all local laws and legislation. Provides proactive solutions to facility related issues and problems. To help maintain a safe and comfortable working environment for all staff and visitors. Maintain, vendors, building services and site operational activities for King and other locations as and when required.
Manage general facilities tasks, completing jobs where appropriate or assigning to the appropriate supplier, or staff member for action. Keeping logs and reports, as required to monitor Service Level Agreements of suppliers.
Coordinate and perform regularly daily facility walk through and document condition for compliance. Complete any remedial actions.
Move furniture and appliances using appropriate equipment.
Perform furniture reconfigurations and assist with setting up tables and chairs for presentations.
Coordinate services and planned maintenance visits with various vendors. Track completion of maintenance schedules provided by supplier/s.
Daily checks of admin hubs to ensure supplies are refilled.
Place general maintenance calls to landlord and coordinate, monitor, and follow up with all building related matters.
Maintain Facilities storage room and track inventory of spares and supplies.
Perform conference room maintenance and ensure they are clean, stocked and cleared of confidential information regularly (flipcharts etc.).
Coordinate an remedial actions from DSE workstation assessments for H&S compliance.
Carry out handyman and repair duties where capable, or coordinate for external handyman to complete if specialist skills or equipment is required.
General errands for PA’s and all staff, follow up from emails on Helpdesk.
Coordinate archiving for all departments to keep documents secure and traceable. Update archiving register and publish accordingly.
Provide spare keys or replacement locks as required. Maintain stock of spares.
Work with security for any new passes to new staff, and temporary passes for visitors or suppliers and enter in Envoy. Report on any non- compliance of security procedures.
Always Keeping office equipment operational, such as photocopiers, binding machines and presentation equipment, clocks, consoles in reception and games lounge. Includes monthly meter readings for suppliers.
Provide ad- hoc cover as required on reception.
Managing Employee Store orders and log (required for payroll).
Assist Workplace Manager with larger projects and ad hoc duties as required.
Operational Tasks – Managing workplace Jira Service tickets
Upkeep and oversight of facilities – shower rooms, bike stores, game areas and meeting rooms
Kitchen - Ensuring the kitchen areas are fully functioning, including coffee machines and breakfast layout
Multifunctional devices, checking all printers are operating correctly
Weekly working from home engagement- Quizzes and Games
Occupancy and churn – assisting with new starters, desk setups, SIM management via supplier portal and Mirador management
Leavers – SIM management via supplier portal and Mirador management
Events Management – working alongside the events team with organization and set ups
Bike Store – Management of lockers
Skills to Create Thrills
Extensive experience in office management or Facilities management
Knowledge & Skills
PC skills, including basic MS Excel, Word, and PowerPoint
Excellent collaborator, capable of working with others to find solutions to complex problems and shared goals with and without authority.
Member of IWFM / IOSH Certificate Managing Safety
Qualification in Facilities
Personable and collaborative with a track record of working successfully across teams
Demonstrated ability to deploy and maintain a consistently high quality of service at a scale.
Tasty Bonus Skills
Finance & Accounting
Analytical and problem- solving abilities.
Knowledge & Skills
Flexible and ability to multi- task
Excellent time keeping
Excellent verbal and written communication skills
Ability to utilize computer software used within the office
Ability to remain calm under pressure and balance their workload.
Must be flexible and adaptive to new processes and to the requirements of the business in general.
Possess strong customer service values and be always patient and personable.
Be able to communicate with all levels of management, staff and visitors and all suppliers in a clear, polite, and confident manner.
Have excellent PC skills with particular emphasis on MS Excel, Outlook and Word and also with online helpdesk systems.
Technical awareness of all disciplines involved in effectively operating an office facility and previous experience in this field is required.
Logical approach to problem solving whilst still finding creative ways to deal with issues daily.
King is the game developer behind the world- famous Candy Crush franchise, as well as mobile game hits including Farm Heroes, Bubble Witch and Pet Rescue. Candy Crush is the top- grossing franchise in US app stores, a position it has held for the last two years, and King’s games are being played by 255 million monthly active users as of Q2 2021. King, which is part of the Activision Blizzard group since its acquisition in 2016, employs nearly 2,000 people in game studios in Stockholm, Malmö, London, Barcelona and Berlin, and offices in San Francisco, New York, and Malta.
A Great Saga Needs All Sorts of Heroes
Making games is fun. Especially when you do it with people who share the same idea of what makes a good workplace great. We design games for everyone, no matter where they are or who they are, and we employ all sorts of people from all kinds of backgrounds to bring them to life. Truth is, we simply cannot expect diversity in our players and originality in our games without first nurturing it in our people. A great saga needs all sorts of heroes.
Making the World Playful
Making the World Playful is what inspires us to create new experiences and raise the bar. It’s what makes King a place where we can all dream bigger, continue to add innovation to our games, broadening the portfolio and exploring new territories in mid- core and casual. We take the art and science of gaming to the next level through our curiosity for the unexplored, passion for games, respect for each other and love for our players – and we’re not afraid to have fun along the way. In fact, together with our parent company Activision Blizzard and experts around the world, we believe having fun is good for you. There has never been a better time to join us. We're dreaming bigger and see a world of possibilities ahead. If you share our passion, our values, and our hunger to shape the future, join us in Making the World Playful!
Applications needs to be in English.
Discover King at careers.king.com
Here at King, we know moving to another country is a life changing decision.
That’s why we’ve gathered everything essential in this easy-to-read-guide. This way you can enjoy your time fully when you get here.